ClinicBook, start to finish

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01Getting started

ClinicBook is a Medical Clinic & Doctor Appointment Booking theme for Elementor. The theme is the design system (four headers, four footers, color skins, Midnight dark mode, accessible menus). The bundled ClinicBook Core plugin adds doctors, services, departments, locations, the native online booking engine and 39 Elementor widgets. No paid booking plugin is needed.

01.1Requirements

01.2What is in the download

01.3Install

1. Go to Appearance›Themes›Add New Theme›Upload Theme, choose clinicbook.zip and click Install Now, then Activate.
2. A notice asks you to install ClinicBook Core and Elementor. Click Begin installing plugins, select both, choose Install, then activate them.
3. Go to Appearance›ClinicBook Demos to import a demo, or start from a blank site.

Demo content

02Import a demo

Six complete demos ship with ClinicBook. The importer runs in small steps, so it works on budget hosting, and everything it adds can be removed again.

1. Open Appearance›ClinicBook Demos.
2. Full Website imports all demos, 25 doctors, 32 services, 3 locations, schedules, pages, menus, widgets and Theme Options. Pick the front page you want.
3. Or Choose your front page to import one demo homepage, or Import a single page to borrow one layout.
4. Remove imported demo content deletes everything the importer created and restores your earlier settings.

The booking engine

03Online appointment booking

Patients book in four steps: service → doctor (or “first available”) → date & time → details. They get an email with a calendar file (.ics) and a private link to reschedule or cancel. Staff manage everything under Appointments.

03.1Set it up in five minutes

1. Add your clinics in ClinicBook›Locations (address, phone, opening hours).
2. Add services in ClinicBook›Services: duration, buffers before/after, price, “can be a video visit”, department. Leave “Doctors who offer it” empty to use every doctor of the department.
3. Add doctors in ClinicBook›Doctors with their department, locations and “Bookable online”. For video visits add the private meeting link — it is only sent in confirmation emails.
4. Set weekly hours in Appointments›Schedules (several rows per day for split shifts) and closures in Appointments›Holidays & closures.
5. Create a page with the Booking Form widget (the demos use /book/) and set it in ClinicBook›Settings›Booking page.

03.2Rules you can change

03.3Never double-booked

Every active appointment holds a unique lock on “doctor + start time” in the database. If two patients press Confirm at the same moment, exactly one booking succeeds and the other is asked to pick another time.

03.4Deep links

Book buttons on doctor and service cards preselect them: /book/?doctor=12, /book/?service=34, /book/?location=round-rock, /book/?visit=video.

03.5Staff and roles

03.6Emails

Every email subject and text is in ClinicBook›Labels & emails. Placeholders: {site} {patient} {service} {doctor} {location} {date} {time} {manage_link} {phone} {reference}. SMS or other integrations can listen to the clinicbook_appointment_notify and clinicbook_appointment_reminder actions.

Content

04Doctors, services, departments and locations

Each has its own page and archive with filters, built by the theme (or by your own ClinicBook Template).

Design

05Theme Options, headers, footers and skins

Everything visual is in Appearance›Theme Options. Pages can override the header, footer, top bar and color skin in their Page design box.

05.1Every text is editable

• Section titles, intros and most texts in ClinicBook widgets: click them on the Elementor canvas and type.
• Small labels of a widget (buttons, badges, messages): the widget’s Labels section in Elementor.
• All widget labels and booking emails site-wide: ClinicBook›Labels & emails.
• Texts of theme layouts (doctor profile, archives, blog, 404, footer): Appearance›Theme Options›Texts.

05.2Mega menu

Add the CSS class mdb-mega to a top-level menu item: its second-level items become columns, their children the links (menu item descriptions show under them). Add mdb-icon-heart (any ClinicBook icon name) to a link for an icon. The top item’s description becomes the promo card. Use the class mdb-demos instead for a visual grid: each child link shows its page’s featured image (the demos menu works this way). Turn on CSS classes and descriptions in Appearance›Menus›Screen Options.

Theme builder

06ClinicBook Templates (free theme builder)

Design headers, footers, single pages (doctor, service, location, post), archives, search and 404 with Elementor — no Elementor Pro needed.

1. Go to ClinicBook›Templates and add a new template.
2. Choose where it is used in the Where this template is used box, then edit it with Elementor.
3. Use the widgets in the ClinicBook — Templates category. The “… Page Layout” widgets print the theme’s own layout, with every text as a control.
4. Publish. The newest published template of a location wins; set it to Draft to switch it off.

Important

07Privacy, HIPAA and medical wording

ClinicBook collects only the details needed to schedule a visit. It is not an EHR and does not make your site HIPAA compliant. Consult your compliance advisor before collecting health information.

• The booking form asks for name, email, phone, new/returning and an optional short reason (turn the reason off in Booking settings). There are no file uploads in the public form.
• Manage links are signed, expiring and single-purpose; tokens are stored hashed.
• Patient data is included in WordPress’s Export / Erase Personal Data tools; set a retention period to remove old details automatically.
• Avoid marketing pixels on booking pages. Some US states (for example Washington’s My Health My Data Act) regulate consumer health data.
• The demos include a medical disclaimer page and “call 911 in an emergency” notes in the header, footer and booking form. Keep them.

Developers

08Child theme and hooks

Use the child theme for code changes. ClinicBook has filters and actions for the common customizations.

// clinicbook-child/functions.php — send booking events to your SMS service
add_action( 'clinicbook_appointment_notify', function ( $appointment, $event ) {
	// $event: booked | confirmed | rescheduled | cancelled | reminder
}, 10, 2 );

Help

09Support

Questions, bugs or ideas? We are happy to help.

Open a ticket at https://fekbd.com/support/ with your purchase code. Support covers installation, the bundled features and bug fixes; custom development is not included.